Note: Best practice is to test on a small group first as when you enable it will run automatically. If a staff/student selects cancel it will log them out of their session immediately without saving work.
To enable an AUP on a group:
- Select the group you would like to set the AUP on.
- Select the Policies tab located in the window to the right.
- Click on the Plus button to add a new Policy
- Type a Name for the Policy & click on Create
- Click on Items
- Click on the Plus button to add a new Policy Item
- Enter a name
- Select the Policy Type (Acceptable Use Policy)
- Enter your Acceptable Use Policy Text. If you wish to add formatting please see KB How to Add Formatting to AUP Text
- Custom SAS Storage URL (Leave field blank to use Senso Storage): This field can be used to add a custom SAS Storage, if a user does not want to store their AUP Acknowledgements within Senso, they can enter a URL where all AUP Acknowledgments will then be stored. Please Note: Using a Custom SAS Storage will limit the functionality, new functionality such as reset, delete and scheduling will not apply.
- Frequency and Schedule:
Frequency and Schedule are used to determine how often an AUP should display to the client; these can be used to ensure every X number of days/weeks/months the AUP will need to be accepted.
- Click Confirm
- Your policy has been created. Please close the Policy Items dialog box.
- Before your Acceptable Use Policy will be shown to users. You will first need to enable it by clicking on Edit.
- Check the box to enable policy
- Warning: Once you click "Confirm" it will appear for all active logged on users session in the group you applied it to. If the user does not accept it will log them out without saving any work.
How it Works
Storing / Viewing the Data
Once the Acceptable Use Policy has been set, any devices with that policy will get an Acceptable Use Policy come through when they login. When a user accepts the policy, we store the following data in an Azure table:
Organisation / Site
Username
First Agreed (Date / Time) – When was the first time they accepted the policy
Last Agreed (Date / Time) – When was the last time they accepted the policy
Last Agreed on Device – What device did they last accept the policy on
This information can then be viewed by console users in Senso who have required permissions to view the data.
How?
Go to Admin Center > Devices > AUP Acknowledgements
Recurring AUP Acknowledgements
We have added in functionality to be able to setup Recurring AUP Acknowledgements. Once this is configured the AUP will display on the devices the policy is enabled against on the recurring basis you have setup.
How?
Setup an AUP Acknowledgement, there are two fields to configure for this: Frequency and Schedule
Resetting AUP Acknowledgements
We have added in functionality to be able to Reset an AUP Acknowledgement. This means that if a policy is updated, it’s the start of a new school term or for any reason as to why a user may need to accept a policy again – managers of the AUP Acknowledgements can enforce the AUP Acknowledgement to show again on their next login.
How?
Go to Admin Center > Devices > AUP Acknowledgements
Use the checkboxes and select the AUP Acknowledgements you want to reset
Click the ‘Reset’ button and approve on the dialog
Deleting AUP Acknowledgements
We have added in functionality to be able to Delete an AUP Acknowledgement. This means that if a user’s AUP Acknowledgement is no longer needed managers of the AUP Acknowledgements can delete the AUP Acknowledgement.
How?
Go to Admin Center > Devices > AUP Acknowledgements
Use the checkboxes and select the AUP Acknowledgements you want to reset
Click the Delete button and approve on the dialog
User Permissions
We have added a new permission called ‘View AUP Acknowledgements’ – users with this permission will be able to view all AUP Acknowledgements for sites they have access too. This can be seen when adding or editing a Role: